Users still working with earlier versions of the applications can take advantage of various conversion utilities and software updates that enable them to convert or directly open a file using one of the new file formats. The file formats benefit file compression, improved damage recovery, better detection of files containing macros, and better compatibility with other vendor software.Īlthough some backward-compatibility issues may be involved when you attempt to share a file using one of these file formats with a user who still works with an earlier version of a particular 365 application (think pre-2010 versions), most problems have been ironed out. The default file formats for each of the 365 applications (excluding Outlook) take advantage of the open XML (eXtensible Markup Language) file standards. We also look at your options for managing and sharing files. In this chapter, we take a look at the 365 file formats used in each of the Microsoft 365 applications. After you create your various files using the 365 applications, it is up to you to manage your files and share them with colleagues and coworkers. The Microsoft 365 applications provide you with all the tools you need to create documents, presentations, workbooks, and publications.
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